# Sutter Health fax number for medical records authorization

Find Sutter Health’s fax for a completed Medical Records Authorization.

Country: United States
Category: Healthcare
Last reviewed: 2026-10-04 (published sources, not a test transmission)

## Which Sutter Health fax number should I use?

The System Office number is published for the Medical Records Authorization. Sutter gives a separate request process for radiology images, so choose the appropriate form before sending. A records authorization does not replace a referral to a care team.

## Sutter Health System Office: Medical Records Authorization

Fax: +1 916 736 5499
E.164: +19167365499

Requests for copies or release of the records held by this office.

Use only when: Match the facility and service where care was received. Complete the requested authorization; records intake does not establish a referral or appointment channel.

[Sutter Health — records request instructions](https://www.sutterhealth.org/patient-resources/records-planning/request-medical-records) — reviewed 2026-10-04

## What to include in your fax to Sutter Health

Complete the Medical Records Authorization for chart records and identify the dates and recipient. If you need images rather than just reports, use the Radiology Images Authorization and its return instructions.

## Check the destination and prepare your cover page

Name the receiving department and the hospital, clinic or service involved. Add the document title, page count and a callback number. Put patient identifiers and authorization details in the fields the official form requests; a cover page does not replace signed consent.

Check the official source and recipient instructions before sending. A reviewed source confirms a published number, not live availability.

## Confirm delivery and follow up with Sutter Health

These are fax destinations, not voice support lines. Keep the transmission result and a copy of the documents. Confirm with the receiving department that the packet is complete and can be processed; a delivery receipt does not establish acceptance or a decision. Check with that department before sending a duplicate.

## How to fax Sutter Health without a fax machine

Prepare a legible PDF, verify the department and number, review the pages and authorize sending. DearFax supports [online sending](https://dearfax.com/send-fax-online) and workflows with [ChatGPT](https://dearfax.com/chatgpt) or [Codex](https://dearfax.com/codex) through [MCP](https://dearfax.com/mcp). Retain the transmission result.

Healthcare organizations should confirm their compliance requirements before selecting a fax service. DearFax does not currently offer HIPAA compliance.

## Frequently asked questions

### What Sutter Health fax number should I use?

Sutter Health System Office: Medical Records Authorization: +1 916 736 5499. The System Office number is published for the Medical Records Authorization. Sutter gives a separate request process for radiology images, so choose the appropriate form before sending. A records authorization does not replace a referral to a care team.

### Do I use the same Sutter form for radiology images and written records?

Sutter lists a separate radiology images form. Follow that form’s instructions when you need the actual images, not only an imaging report in your chart.

### What documents can I fax to Sutter Health?

Complete the Medical Records Authorization for chart records and identify the dates and recipient. If you need images rather than just reports, use the Radiology Images Authorization and its return instructions.

### What should I put on a fax cover page for Sutter Health?

Name the receiving department and the hospital, clinic or service involved. Add the document title, page count and a callback number. Put patient identifiers and authorization details in the fields the official form requests; a cover page does not replace signed consent.

### How can I fax Sutter Health without a fax machine?

Prepare your documents as a legible PDF and confirm the recipient’s submission requirements. You can use DearFax in your browser or prepare the fax with ChatGPT or Codex through MCP. Review the number and pages before authorizing the send, then keep the transmission result. Healthcare organizations should check their compliance requirements; DearFax does not currently offer HIPAA compliance.

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