Sutter Health System Office: Medical Records Authorization
Requests for copies or release of the records held by this office.
Sutter Health
Find Sutter Health’s fax for a completed Medical Records Authorization.
HealthcareUnited StatesLast reviewed
Which Sutter Health fax number should I use?
The System Office number is published for the Medical Records Authorization. Sutter gives a separate request process for radiology images, so choose the appropriate form before sending. A records authorization does not replace a referral to a care team.
What to include in your fax to Sutter Health
Complete the Medical Records Authorization for chart records and identify the dates and recipient. If you need images rather than just reports, use the Radiology Images Authorization and its return instructions.
Check the destination and prepare your cover page
Name the receiving department and the hospital, clinic or service involved. Add the document title, page count and a callback number. Put patient identifiers and authorization details in the fields the official form requests; a cover page does not replace signed consent.
Open the official source above and check the current instructions. A reviewed source confirms a published number, not live availability. Toll-free numbers can still incur sending-service or international charges.
Confirm delivery and follow up with Sutter Health
Keep the transmission result and a copy of the documents. Confirm with the receiving department that the packet is complete and can be processed; a delivery receipt does not establish acceptance or a decision. These are fax destinations, not voice support lines. Check with Sutter Health before sending a duplicate.
How to fax Sutter Health without a fax machine
Prepare a legible PDF, confirm the department and number, and review all pages before authorizing the fax. With DearFax, you can send online or prepare a workflow through ChatGPT, Codex and MCP. Save the transmission result with your records.
Healthcare organizations should confirm their compliance requirements before selecting a fax service. DearFax does not currently offer HIPAA compliance.
Frequently asked questions
Sutter Health fax questions
Sutter Health System Office: Medical Records Authorization: +1 916 736 5499. The System Office number is published for the Medical Records Authorization. Sutter gives a separate request process for radiology images, so choose the appropriate form before sending. A records authorization does not replace a referral to a care team.
Sutter lists a separate radiology images form. Follow that form’s instructions when you need the actual images, not only an imaging report in your chart.
Complete the Medical Records Authorization for chart records and identify the dates and recipient. If you need images rather than just reports, use the Radiology Images Authorization and its return instructions.
Name the receiving department and the hospital, clinic or service involved. Add the document title, page count and a callback number. Put patient identifiers and authorization details in the fields the official form requests; a cover page does not replace signed consent.
Prepare your documents as a legible PDF and confirm the recipient’s submission requirements. You can use DearFax in your browser or prepare the fax with ChatGPT or Codex through MCP. Review the number and pages before authorizing the send, then keep the transmission result. Healthcare organizations should check their compliance requirements; DearFax does not currently offer HIPAA compliance.